Booth Space Reservation

To reserve booth space for the Combined ESCRS / EURETINA Exhibition which will take place from the Friday 12 – Tuesday 16 September, please click on the Book Booth Space button and create a new Exhibitor Account on the London ERC. Valid credit card details are required to complete the registration process but the card will not be charged automatically as you also have the option of making the payment by bank transfer. Please note that a 25% deposit is due within 7 days of booking to secure the booth space.

*NEW ACCOUNT REQUIRED FOR EACH NEW ESCRS MEETING!

Once space is reserved you will have entered into a contract with ESCRS. Please note all cancellation policies carefully.

Shell schemes, furniture and fittings and other extras will be available to hire at additional cost, and must be ordered on-line via the London Exhibitor Resource Centre (ERC). Bookings submitted without credit card details will not be accepted. Companies wishing to have adjacent or shared space must submit their requests on the official online exhibition reservation form.

Exhibition Rates:

• Booth space rental: €800 (+ 20% VAT) per square metre (space only)
• Optional extras: available on-line from May 2014

Booth Space rental includes:
1. Space only
2. Company and Product Listing on the ESCRS and EURETINA websites
3. Company listing in the final programmes
4. Complimentary Exhibitor badge allocation
5. One Priority Point per €1000 spent on booth space rental

Payment Information:

The rental of booth space is €800 (+ 20% VAT) per square metre for space only. If required, shell schemes, furniture and fittings and other extras can be hired at additional cost, details of which will be sent on receipt of full booth space payment. Bookings without credit card details will not be accepted.

• A deposit of 25% of the total cost of the exhibition space is due on or before 17 January 2014
  
• Full payment for booth space is due by 31 March 2014
  
• In the event that full payment has not been received by 31 March 2014, the Organiser reserves the right to re-allocate booth space.

Cancellation / Refund Policy 

Notification of cancellation of exhibition space must be received in writing by the Organiser on or before 31 March 2014. If notification of a cancellation is received prior to 31 March 2014, and booth space has been paid in full, a refund of 75% of the total cost of the booth space will be issued.

If only a 25% deposit payment has been made this will not be refunded. If notification of a cancellation of booth space is received after 31 March 2014 and the booth space has been paid in full then no refund will be due.

If notification of a cancellation of booth space is received after 31 March 2014 and only the deposit payment has been received then the remaining 75% of the cost of the booth space will be due for payment.

If notification of a cancellation of booth space is received after 31 March 2014 and no deposit payment has been received then 100% of the cost of the booth space will be due for payment.

If payment is not received within 30 days of cancellation the outstanding amount will be charged to the credit card registered to the ERC account.

This cancellation policy also applies in the event of part cancellation or reduction of booth space.

Applications for Exhibition Space

Applications for exhibition space must be completed online by creating an exhibitor account on the London Exhibitor Resource Centre (ERC), www.escrs.org. Applications will not be processed unless a valid credit card has been registered to the account (the card is not charged automatically as all payments may also be completed by bank transfer). A 25% deposit must be received by the ESCRS office within 1 week of the booth space booking being completed.

Full booth space payment is due by 31 March 2014. Please note that booth space will be re-allocated unless payment is received in full by this date.

Please also note that outstanding invoices from previous congresses must be settled in full before booth space reservations can be processed.

Allocation of Space

Exhibition space will be assigned in April 2014 and confirmation of booth space locations will be emailed once the allocations have been completed. Please note that requests for placement near or away from other exhibiting companies may limit booth space positioning.