Exhibitor Hotel Booking Form (.pdf)
The Organiser is the European Society of Cataract and Refractive
Surgeons. The Exhibitor is the company that completes and submits the
online application for space. All communication regarding exhibition space
must be channelled through the ESCRS and orders for exhibition space
will only be accepted on the official online exhibition reservation form.
The rent per square metre in the exhibition area is €350 and this covers
the cost of booth space only. Optional extras can be ordered online from
November 2011.
• A deposit of 25% of the total cost of the exhibition space is due on or before 1 October 2011
Full payment for booth space is due by 11 November 2011
In the event that full payment has not been received by
11 November 2011, the Organiser reserves the right to
reallocate booth space..
All Exhibitors will be listed in the Final Programme, provided booth space
has been reserved and paid in full before the programme goes to print.
All Exhibitors may also submit a product listing and company logo for
inclusion in the ESCRS Virtual Exhibition. These may be uploaded through
the ERC. The Organiser is not responsible for errors or omissions in the
programme or virtual exhibition.
The Organiser reserves the right to alter the present regulations with immediate effect in the event that orders from the Authorities or other compelling reasons might make it necessary.
The Organiser shall be entitled to alter the space rented by the Exhibitor
and to undertake limitations of the rented area. Such limitations can only
be made against a corresponding reduction of the booth rental but shall
not render the Organiser liable to pay compensation.
Furthermore, the Organiser shall be entitled, within thirty days after the
receipt of the signed application and deposit, without assigning any
reason and without incurring liability to damage, to cancel the lease
entered into against reimbursing any booth rental paid at the time of
cancellation. Exhibitors are not permitted to sublet their booth or lend
it to a third party in part or whole. Exhibitors may not exchange booths
without the written consent of the Organiser.
Notification of cancellation of exhibition space must be received
in writing by the Organiser on or before 11th November 2011. If
notification of a cancellation is received prior to 11th November 2011,
and booth space has been paid in full, a refund of 75% of the total cost
of the booth space will be issued. If only deposit payment has been made
this will not be refunded.
If notification of a cancellation of booth space is received after 11th
November 2011 and the booth space has been paid in full then there
will be no refund of any amount. If notification of a cancellation of booth
space is received after 11th November 2011 and only the deposit
payment has been received then the remaining 75% of the cost of the
booth space will be due for payment.
If notification of a cancellation of booth space is received after 11th
November 2011 and no deposit payment has been received then 100%
of the cost of the booth space will be due for payment.
If payment is not received within 30 days of cancellation the outstanding
amount will be charged to the registered credit card.
Special arrangements, if any, between the Organiser and the Exhibitor which are not included in the agreement shall only be binding when accepted in writing by the Organiser.
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