Rules and Regulations

Exhibition Organiser

The Organiser is the European Society of Cataract and Refractive Surgeons (ESCRS). The Exhibitor is the company that completes and submits the application for booth space. All communication regarding exhibition space must be channelled through the ESCRS Exhibition Department and orders for exhibition space will only be accepted online via the Istanbul Exhibitor Resource Centre (ERC).

Booth Space Rental

The rate per square metre in the exhibition area is €350 and this covers the cost of booth space only. Technical information and details of shell schemes and other services will be made available online to all registered Exhibitors during November 2014.

Terms Of Payment

Full payment for booth space is due by 14 November 2014
In the event that full payment has not been received by 14 November 2014, the Organiser reserves the right to re-allocate booth space.

Cancellation/Refund Policy

Notification of cancellation of exhibition space must be received in writing by the Organiser on or before 14 November 2014. If notification of a cancellation is received prior to 14 November, and booth space has been paid in full, a refund of 75% of the total cost of the booth space will be issued.

If notification of a cancellation of booth space is received after 14 November 2014 and the booth space has been paid in full then 50% of the payment will be refunded.

If notification of a cancellation of booth space is received after 14 November and no payment has been received then 50% of the cost of the booth space will be due for payment.

If payment is not received within 30 days of cancellation the outstanding amount will be charged to the credit card registered to the ERC account.

This cancellation policy also applies in the event of part cancellation or reduction of booth space.

Alterations in the Regulations

The Organiser reserves the right to alter the present regulations with immediate effect in the event that orders from the Authorities or other compelling reasons might make it necessary to do so.

Alteration of Location and Size of Booths

The Organiser shall be entitled to alter the space rented by the Exhibitor and to undertake limitations of the rented area. Such limitations can only be made against a corresponding reduction of the booth space rental but shall not render the Organiser liable to pay compensation.

Furthermore, the Organiser shall be entitled, within thirty days after the receipt of the online application and deposit, without assigning any reason and without incurring liability to damage, to cancel the lease entered into against reimbursing any booth rental paid at the time of cancellation. Exhibitors are not permitted to sublet their booth space or lend it to a third party in part or in whole. Exhibitors may not exchange booth spaces without the written consent of the Organiser.

Insurance Requirements

All Exhibitors are required to have Public / General Liability insurance with a minimum Limit of Indemnity of 2 Million euro in order to participate in the Congress and associated Exhibition. The Exhibitor shall be liable for personal injury and damage to property caused by the Exhibitor, his or her servants or agents, or by his or her equipment and activities. All Risks cover against damage and theft to the Exhibitors own property, and also to property rented/leased by the Exhibitor, shall also be arranged by each Exhibitor. Cover shall also be arranged for injury to exhibitors own employees, where applicable. Exhibitors shall ensure that any subcontractors engaged by them have similar and commercially reasonable insurances in place. It is the responsibility of each Exhibitor to ensure that they have the required insurance policies in place and the ESCRS is only responsible for damages arising from the willful neglect of it's permanent staff.

Force Majeure

In the case of war, immobilisation, strike, lockout, fire, regulations of the authorities or other circumstances beyond the control of the Organiser, which might render it impossible or difficult to carry through an arrangement, the Organiser shall be entitled to remove in whole or in part the arrangement to another time or to cancel the agreement and the Organiser shall not be liable to pay compensation to the exhibitor or be bound to reimburse the rental paid.

Exhibitor Badges

Each registered exhibitor is entitled to a complimentary allocation of exhibitor badges which are provided on a pro-rata basis. Medical doctors and Ophthalmologists may not be registered for exhibitor badges and doing so will incur booth space allocation penalties for future meetings. By agreeing to the terms and conditions during the registration process, the exhibitor confirms that they will adhere to this regulation.

Final Programme

All exhibitors will be listed in the Final Programme, provided booth space has been reserved and paid in full before the programme goes to print. The Final Programme will be distributed to all attendees at the Meeting.

Exhibitors may also submit a company listing (50 words) and logo for inclusion on the Virtual Exhibition which will be displayed on the ESCRS website for a period of 6 months.

The Organiser is not responsible for errors or omissions in the Final Programme or on the Virtual Exhibition.

Special Arrangements

Special arrangements, if any, between the Organiser and the Exhibitor which are not included in the agreement shall only be binding when accepted in writing by the Organiser.