Rules & Regulations

Exhibition Organiser

The Organiser is the European Society of Cataract and Refractive Surgeons (ESCRS). The Exhibitor is the company that completes and submits the online application for space. All communication regarding exhibition space must be channelled through ESCRS and orders for exhibition space will only be accepted on the official online exhibition reservation form.

Booth Space Rental

The rate per square metre in the exhibition area is €350 plus VAT and this covers the cost of booth space only. Optional extras can be ordered online from December 2013, if required.

Terms Of Payment

• A deposit of 25% of the total cost of the exhibition space is due on or before 1 November 2013
• Full payment for booth space is due by 29 November 2013
• In the event that full payment has not been received by 29 November 2013, the Organiser reserves the right to re-allocate booth space.

Final Programme

All Exhibitors will be listed in the Final Programme, provided booth space has been reserved and paid in full before the programme goes to print. All Exhibitors may also submit a product listing and company logo for inclusion on the Virtual Exhibition which will be displayed on the ESCRS website. These may be uploaded through the ERC. The Organiser is not responsible for errors or omissions in the programme or on the virtual exhibition.

Alterations in the Regulations

The Organiser reserves the right to alter the present regulations with immediate effect in the event that orders from the Authorities or other compelling reasons might make it necessary to do so.

Alteration of Location and Size of Booths

The Organiser shall be entitled to alter the space rented by the Exhibitor and to undertake limitations of the rented area. Such limitations can only be made against a corresponding reduction of the booth space rental but shall not render the Organiser liable to pay compensation.

Furthermore, the Organiser shall be entitled, within thirty days after the receipt of the application and deposit, without assigning any reason and without incurring liability to damage, to cancel the lease entered into against reimbursing any booth space rental paid at the time of cancellation. Exhibitors are not permitted to sublet their booth space or lend it to a third party in part or whole. Exhibitors may not exchange booth spaces without the written consent of the Organiser.

Cancellation/Refund Policy

Notification of cancellation of exhibition space must be received in writing by the Organiser on or before 29 November 2013. If notification of a cancellation is received prior to 29 November 2013, and booth space has been paid in full, a refund of 50% of the total cost of the booth space will be issued.

If only a 25% deposit payment has been made this will not be refunded. If notification of a cancellation of booth space is received after 29 November 2013 and the booth space has been paid in full then no refund will be due.

If notification of a cancellation of booth space is received after 29 November 2013 and only the deposit payment has been received then the rewmaining 75% of the cost of the booth space will be due for payment.

If notification of a cancellation of booth space is received after 29 November 2013 and no deposit payment has been received then 100% of the cost of the booth space will be due for payment.

If payment is not received within 30 days of cancellation the outstanding amount will be charged to the registered credit card.

This cancellation policy also applies in the event of part cancellation or reduction of booth space.

Special Arrangements

Special arrangements, if any, between the Organiser and the Exhibitor which are not included in the agreement shall only be binding when accepted in writing by the Organiser.