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Booth Space Reservation
Rules and Regulations
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Warsaw Meeting Home Page
Booth space for the Winter Meeting in Warsaw must be reserved online via the Exhibitor Resource Centre (ERC).
Please log on to the ERC here. *You will need to create your own Exhibitor Account to reserve space. No reservations can be taken by fax or email.
(* new account required for each meeting!)
Once space is reserved you will have entered into a contract with ESCRS. Please note all cancellation policies carefully.
Shell schemes, furniture and fittings and other extras will be available to hire at additional cost, and must be ordered on-line through the ERC, details of which will be sent to you on receipt of full booth space payment. Bookings without credit card details will not be accepted. Companies wishing to have adjacent or shared space must submit their requests on the official online exhibition reservation form.
Booth Space rental includes:
1. Space only
2. Company and Product Listing on the ESCRS website
3. One Priority Point per €1000 spent on booth space rental
A deposit of 25% of the total cost of the exhibition space is due on or before 12 October 2012
Full payment for booth space is due by 23 November 2012
In the event that full payment has not been received by
23 November 2012, the Organiser reserves the right to
reallocate booth space.
Notification of cancellation of exhibition space must be received in writing by the Organiser on or before 23rd November 2012. If notification of a cancellation is received prior to 23rd November 2012, and booth space has been paid in full, a refund of 50% of the total cost of the booth space will be issued. If only deposit payment has been made no refund will be due.
If notification of a cancellation of booth space is received after 23rd November 2012 and the booth space has been paid in full then there will be no refund of any amount.
If notification of a cancellation of booth space is received after 23rd November 2012 and only the deposit payment has been received then the remaining 75% of the cost of the booth space will be due for payment.
If notification of a cancellation of booth space is received after 23rd November 2012 and no deposit payment has been received then 100% of the cost of the booth space will be due for payment.
If payment is not received within 30 days of cancellation the outstanding amount will be charged to the registered credit card.
This cancellation policy also applies in the even of part cancellations or reduction of booth space.
Applications for exhibition space must be made online by creating an exhibitor account on the Exhibitor Resource Centre (ERC) www.escrs.org. Applications will not be processed unless a valid credit card has been registered to the account (the card is not charged automatically as all payments may also be completed by bank transfer). A 25% deposit must be received by the ESCRS office within 1 week of the booth space booking.
Full booth space payment is due by Friday 23 November. Please note that booth space can be reallocated after this time unless payment is received in full.
Please also note
that outstanding invoices from previous congresses must be settled before your booth reservation can be processed.
Exhibition space will be assigned in November 2012 and confirmation of booth space locations will be mailed after the allocations have been completed. Please note that requests for placement away from other exhibiting companies may limit booth positioning.
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